Registration FAQ


How do I register?

Go to our webpage: to register for ICQI once your abstract has been submitted. Be sure to note if you would like a certificate of participation and if you would like to participate in any of the workshops. You may also edit this information by clicking on the following link: View or Edit Your Registration.


When are registration hours? 

Registration will be in the Pine Lounge of the Illini Union Registration during 3-5pm Tuesday, 8am to 5pm Wednesday, Thursday, and Friday, and 8am to noon Saturday.


Can I register onsite?

It is possible to register onsite but not recommended: It is more expensive than registering in advance, takes more time than registering online, and certificates of participation will not be sent before the fall. There is a $15 processing fee for cash payments. You can register online, on our website, before you check-in (


How much is registration?

Our fees are listed on our registration page:


What if I need to cancel my registration?

In the unfortunate event that you must cancel, we will fully refund your fees for cancellations made BEFORE March 16. Starting March 16 a $40 fee will be charged. After April 1, no refunds will be made. After that date the program is finalized and the Congress expenses are made based on the number of registrations at that time.


Do I register as a student, guest, delegate or benefactor?

You may only register as a guest if you are the partner of a presenter and you do not present yourself. You will need a password from ICQI staff to register as such. If you would like to register as a guest, please email us at: [email protected] with the name of your registered partner and proof that they are already registered.

Students registering for the Congress will need to show their student ID. We define student as someone who has not defended their Ph.D. Please visit our registration page for further details about our rates.


Are there volunteering opportunities?

You may volunteer at ICQI in lieu of registration only if you are a UIUC doctoral student.


What does my registration include?

In addition to regular congress expenses like facilities, your registration also includes a copy of the International Review of Qualitative Research journal; the book, Qualitative Inquiry and the Politics of Research; a tote bag, and dinner at two BBQ’s.


How can I sign up for a workshop?

You can sign up for a workshop when you register for ICQI. You may add a workshop up until the day of the workshops. Workshops take place on the Thursday of the congress. The price on our registration page is for each workshop.


What forms of payment does ICQI accept?

ICQI accepts all major credit cards for registration. We do not accept checks. Cash and bank transfers are an option if credit card payment is not possible, and carry a $15 processing fee. (Email [email protected] for permission and instructions.)


How can I obtain a registration confirmation?

You will receive an email with the subject “Registration Confirmation” from [email protected]. Please make sure your email server does not place it in your junk or spam folders.


How can I obtain a receipt for registration?

Many of our delegates require a receipt to be reimbursed by their universities or institutions. To obtain one, go to our registration page. Click on the “Register” button. Click on “View or Change Your Existing Registration”. Log in. Click on “View, Print, or Email Registration Record under Receipt”. Scroll down and click on the link that say “Receipt” under documents. A new tab or window will appear. Select whether you would like to print it or email it to someone. ICQI will not email or print your registration for you.


Can my institution or department pay for my registration directly?

Yes. They still need to pay via a credit card. However, you will need to provide them with all the necessary details for your registration: email address, password, Congress status (e.g., delegate, student, etc), your address, if you want a certificate of participation, whether you will attend either or both BBQ’s, and which workshops you would like to attend. In effect, they will register you for the Congress. Our RegOnline online platform does not permit us to accept payment outside of registration. We are not responsible for institutions or departments not registering you properly. However, we are happy to try and fix any errors made in your registration made by your department or institution.


What if I need a certificate of participation?

We are happy to provide certificates of participation. However, we do require that you register by May 1 and check the “Certificate of Participation” box on the second page of registering with RegOnline (on the “Personal Information” step) so that we have time to prepare a certificate for you. If you register on site, this will create a delay in processing your certificate. As ICQI occurs at the beginning of UIUC’s summer semester, our office staff is limited in the summer to handle these requests. This may result in a delay in receiving your certificate into the middle of the summer to early fall.

Certificates of participation will only be distributed in person during check-in (or mailed to the late registrants who sign the certificate form during check-in). Certificates of participation will not be given to someone else, such as a friend or colleague, nor will they be mailed or e-mailed (except for late registrants who signed up during check-in). You must be present at the congress, not just registered, to obtain a certificate of participation. In addition, we will not accommodate requests for certificates of participation after the congress.